Every POS system comes with different hardware requirements. Some are strictly software, working with iPads or Android tablets, while others require dedicated terminals. Here's what to expect:
- Square: You can start with just an iPad and a card reader. The hardware is inexpensive (starting around $50). Setup is quick—you can be up and running in an afternoon.
- Lightspeed Retail: Works with a range of hardware, including iPads and Windows PCs. You'll need to purchase a compatible cash drawer and receipt printer. Setup takes a bit longer but is still manageable.
- Cova: Built for cannabis and vape, Cova offers both integrated hardware bundles and software-only options. Their hardware is robust but pricey.
- Shopify POS: Similar to Square—runs on tablets and phones. Hardware is affordable, and you can mix and match.
- Clover: Offers its own dedicated terminals and also works with tablets. Hardware can be leased or purchased.
1. Square — Best for Small Shops on a Budget
Monthly software: Free–$89Square is the go-to for many small retailers. It's easy to use, has a free basic plan with transaction fees, and offers inventory tracking with variants. However, age verification requires a third-party app, and compliance reporting is limited.
Pros
- Free plan available
- Simple setup and use
- Good inventory with variants
Cons
- No built-in age scan
- Compliance reports are basic
- Transaction fees add up
2. Lightspeed Retail — Best for Growing Shops with Complex Inventory
Monthly software: $89–$239Lightspeed (formerly ShopKeep) is a favorite among vape shops that need robust inventory control. It handles hundreds of variants, offers real-time stock sync, and integrates with age verification tools like AgeChecker. Reporting is solid, with tax and compliance options.
Pros
- Excellent inventory management
- Age verification integration
- Detailed sales and tax reports
Cons
- Monthly cost is higher
- Setup can be complex
- Hardware costs extra
3. Cova — Best for Compliance-Heavy Operations
Monthly software: Custom quoteCova is built specifically for regulated products like cannabis and vape. It includes integrated age verification, seed-to-sale tracking, and compliance reporting that meets state regulations. It's pricier and more complex, but if you're in a strict regulatory environment, it's worth it.
Pros
- Built-in age scan
- Compliance-first design
- Dedicated support
Cons
- Expensive
- Overkill for small shops
- Requires training
4. Shopify POS — Best for Omnichannel Retailers
Monthly software: $89–$399If you sell online and in-store, Shopify POS unifies your channels. It's great for inventory sync and customer data. Age verification is available via third-party apps. Reporting is good, but you may need to pay for additional apps to get vape-specific features.
Pros
- Seamless online/in-store sync
- App marketplace
- Scalable
Cons
- Monthly fees start high
- Age scan requires app
- Transaction fees
5. Clover — Best for Traditional Counter Service
Monthly software: $14.95–$99Clover is a familiar name in retail. It offers flexible plans and hardware options. Age verification requires an app from the Clover app market. Inventory is decent, but not as deep as Lightspeed. Compliance reporting is basic.
Pros
- Low entry cost
- Reliable hardware
- Plenty of app integrations
Cons
- Age scan not built-in
- Inventory limited for variants
- Compliance features weak
